HMUN Frequently Asked Questions
Application and Registration
Who is eligible to apply for the conference?
We cordially invite high school students from all across the world to apply, either as delegations or individual delegates, to participate in Harvard Model United Nations.
When is registration?
Our registration opened at 12:01 AM EST on May 1st, 2017 and closed at 11:59 PM EST on October 4th, 2017.
What is priority registration?
The priority registration runs from May 1st, 2017 to May 31st, 2017. Applying under priority registration does not guarantee you a spot in the conference nor does it guarantee you your preferred country assignment, but it does show a high level of commitment which we will take into consideration when accepting delegations.
When are priority registration decisions released?
The decisions are released fourteen days after the end of the application period for Priority Registration I. After this, the acceptance process is done by rolling admissions.
Where can I access the registration application?
Please click here to access MUNBase, our registration portal.
What is MUNBase?
MUNBase is the online website where delegations apply, check the status of their application, submit delegate names, submit position papers, and check the status of their payments. Delegations create a MUNBase profile as part of their application.
How do I apply for financial aid?
A detailed instructional video about the financial aid application can be found here.
What happens if I don’t register on time?
Our registration closes at 11:59 PM EST on October 4th 2017, and thus, any delegations that apply after that time will not be considered in our decision-making process.
What happens if I cannot submit documents on time?
Normally, late fees are applied to anything submitted after its deadline. However, if there are extenuating circumstances, please email us at email@example.com detailing your situation before the deadline if possible and we will do our best to consider an extension.
I am a college student, can I apply?
HMUN is a conference for current high school students only. However, college students are encouraged to apply to our sister conference, Harvard National Model United Nations.
I am a highschool student. Can I come to HMUN by myself?
Students can apply as individual delegates, but must do so with a faculty advisor of some sort. All high school students must travel with a faculty advisor to the conference.
Can I staff HMUN?
Our HMUN conferences are staffed exclusively by Harvard undergraduate students.
I have no MUN experience; should I apply?
All high school students, regardless of MUN experience, are highly encouraged to apply to HMUN. There will be training sessions at the start of conference to cater to first time or new MUN competitors. We invite all delegates of all levels of MUN experience to come together in this learning experience.
When are decisions released?
After the first round of priority registration admissions, decisions are released on a rolling basis. More information on our schedule can be found on our information page.
I don’t like the country I have been assigned/ I was assigned a country I did not put in my preferences, can I change it?
When considering country assignments, we do our best to assign delegations their preferred countries; however, because of the sheer number of applications we receive each year, this is often not possible. That being said, we do keep a list of high schools that would prefer to represent a different country than the one they have been assigned; should a delegation drop out of the conference, we may be able to accommodate some of those requests. If you would like to be added to this list, please email us at firstname.lastname@example.org to let us know.
I have been placed on the waitlist, what next?
HMUN will notify schools placed on the waitlist when another school has dropped out and a suitable spot opens. However, if you would like to be taken off the waitlist for our conference or it became too late for you to be able to attend conference in the event of you being accepted, email us at email@example.com.
Will I definitely get a spot later if I am on the waitlist?
Unfortunately, we cannot guarantee all schools on the waitlist will get a spot in our final conference.
When will I be notified that I got off the waitlist?
Some schools drop out as late as November or December and thus we cannot definitely say when you will be notified of the final decision.
Committees and Structure
What type of committees does HMUN offer?
HMUN offers three different kinds of committee: General Assemblies (GA). Economic and Social Councils and Regional Bodies (ECOSOC), and Specialized Agencies (SA). These committees differ in both size and procedure; generally, GA committees are the largest and most structured, followed by ECOSOC committees, and finally the smaller crisis committees of the SA.
What is the difference between applying for GA/ECOSOC and SA?
Applications to the Specialized Agencies also contain an additional individual application process. Please contact firstname.lastname@example.org with any questions about the individual application process.
What is a crisis committee?
While their format may differ from committee to committee, these tend to be smaller committees featuring live news updates (crisis updates) that can react to the committee’s actions and create a more immersive simulation. Crisis committees do not pass resolutions, but instead directives (which are shorter than resolutions and concern only concrete actions), as well as communiqués (which represent formal messages through diplomatic channels), and press releases (which are public announcements on behalf of the committee). Crisis committees are often national cabinets or other advisory councils endowed with power, meaning that delegates typically represent individual characters rather than organizations. These individuals often have personal connections and so-called “portfolio powers” that delegates are encouraged to use to advance both the committee’s agenda and their own.
Where can I find a list of all the SA committees?
A list of all Specialized Agency committees can be found here.
Who do I contact for payment questions?
Please contact email@example.com with any inquiries about payments or MUNBase.
How much are the late fees?
The late fees are as follows:
- 35 USD for school fees paid past the deadline (October 11th, 2017)
- 50 USD per school for delegate fees paid past the deadline (November 1st, 2017)
- 50 USD for delegate names and liability waivers submitted past the deadline (November 8th, 2017)
How can I send payments to HMUN?
Delegations can send money to HMUN by wire transfer. Please contact firstname.lastname@example.org for more payment details.
When are payments to HMUN due?
Please refer to our Timeline and Schedule page for a full list of dates and deadlines.
What is a liability waiver?
A liability waiver is a form that outlines our security rules for the conference and regulations of the hotel. The Liability Release Form is required for participation in HMUN and must by submitted by Wednesday, November 8, 2017.
Why do I need to submit a liability waiver?
Liability waivers are required from all delegates and faculty advisors to participate in conference. This affirms that you have read and agree to the security rules for conference and the regulations of the hotel.
Where can I find the liability waivers?
The liability waiver form can be found here.
When do I need to submit the liability waivers by?
Liability waivers need to be submitted by Wednesday, November 8, 2017.
How do you support visa obtaining processes?
HMUN provides a visa letter for delegates and faculty advisors that are attending. HMUN does not work directly with the U.S. embassy to supply visas, you must go to your U.S. embassy and submit the required documents to obtain a visa.
How can I obtain a visa letter from you?
If you need a visa letter email email@example.com and provide the names of the delegates and faculty advisor that are applying for a visa.
Can I add more delegates after I have been accepted?
Each delegation has a maximum number of delegates that can attend conference. You can only add more delegates so long as you do not exceed the maximum number of delegates that you have been assigned.
Can I bring fewer delegates than the number I was given?
You may send fewer students than you had originally stated as long as you do not send in fewer than the minimum number of delegates your delegation has been assigned.
When do I need to submit delegate names by?
Delegate names must be submitted by Wednesday, November 8, 2017.
Can I change delegate names after the deadline?
Yes. Please email us at firstname.lastname@example.org as soon as you are aware of the changes; we will then update your delegation names.
What is a position paper?
Position papers are required documents from each delegate summarizing his or her country’s or character’s views on each committee topic. Further requirements for position papers are laid out in each committee’s background guide.
Where do I submit position papers?
Please upload position papers directly to MUNBase.
What is the deadline for submitting position papers?
Position papers are due on January 16, 2018. Please see our timeline page for a more complete list of deadlines.
Does HMUN guarantee accommodation?
Unfortunately, accommodation is not guaranteed by HMUN; hotels, meals and transportation are arranged by the delegations themselves.
Do we have to stay in the Sheraton or the Marriott?
It is not mandatory for delegates to stay in the Sheraton or the Marriott; however, we do encourage delegates to stay in close proximity to the conference.
What is the hotel discount and what are the prices for the hotels?
Accepted delegations at HMUN are eligible for discounted hotel room rates. To receive these room rates, accepted delegations can access the Hotel Reservation Form in their MUNbase accounts. The per-night rates are as follows, not including state and local taxes (currently at 14.45%):
- Single: $215
- Double: $215
- Triple: $219
- Quad: $249